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Project Coordinator

( Watertown MA )

Summary of Position:

The Project Coordinator handles a wide range of administrative and support-related tasks, and works mostly independently. He/she supports Engineers, Architects and/or Construction professionals in performing key job elements. He/she demonstrates excellent organizational, multi-tasking and communication skills in all areas.

Essential Duties:

  • Schedule and coordinate meetings, appointments and travel arrangements.
  • Prepare and modify documents including correspondence, reports, drafts, memos, quotes, purchase orders and emails.
  • Answer, screen and transfer inbound phone calls.
  • Assist with accounts payable and accounts receivable.
  • Organize, review and submit expense and reimbursement forms.
  • Maintain electronic and hard copy filing system.
  • Order office and kitchen supplies.
  • Setup conference room and order lunch for meetings or events.
  • Provide assistance for RFP/RFI coordination.
  • Assist with paperwork for obtaining permits for engineering, architecture and construction projects.
  • Visit local municipalities to obtain necessary documentation.
  • Assist with maintaining and submitting timesheets for office employees.

Other Duties and Responsibilities:

  • Perform general clerical duties including photocopying, fax and mailing.
  • Update and maintain templates.

Requirements:

  • Experience: 2+ years of administrative experience, preferably with an engineering, architecture or construction firm
  • Education: High school diploma preferred, additional education a plus
  • Travel: Local during the work day
  • Physical: Lift up to 10 lbs.
  • Software: Intermediate to advanced MS Office (Outlook, Excel, Word, PowerPoint)
  • Other: Must have your own vehicle (all mileage will be reimbursed)

Offering a Comprehensive Benefits Package with Many Customizable Programs

  • Competitive Salary
  • Paid Time Off (Vacation, Sick, Holiday)
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Long-Term Disability
  • Short Term Disability
  • Life Insurance
  • Medical Expenses Flexible Spending Plan
  • Dependent Care Expenses Flexible Spending Plan
  • 401(K) Retirement Savings Plan Tuition Reimbursement
  • Support of Professional Certifications
  • Employee Referral Programs

Further information on these and other benefits will be provided to you at new employee orientation during your first day of employment.

The Core States Employment Process

Find complete career information and details on how to apply for employment with all CSG divisions or offices in this section of the CSG site. CSG is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of race, sex, religion, age, national origin, color, disability, or veteran status. We are committed to providing a workplace free of any discrimination or harassment.